Discover Warren General Meeting Minutes 9.15.2007

Discover Warren General Meeting 9/6/07 9:15am at the chamber

Attendees:
Paula
Sara
Keri
Elizabeth
Pat Redford
Alan
LeeAnn Herreid
Pat Warwick
Dave
Fab
Marilyn

Fund Raiser:
we have only sold 22 tickets, which sounds like a lot but holy cow we need to sell A LOT LOT LOT more tickets we need to give final payment and count this monday the 10th. so we need to really rally and sell these tickets ASAP! we need cash pronto we need to sell minimum 100 more tickets.

Raffle Items:
we’ve got a bunch of raffle items, but less silent/live auction items. need to get things gathered by monday. not sure who’s going to be the auctioneer.

Food/wine:
finalize menu, keri needs to make a decision about wine/beer service. if we want to go with them, keri has a customer who owns a vineyard and is a distributor. the corking fee is $7. if the fee ends up being reasonable, then we may go with keri’s customer, or fab can place an order for us! yay! Food: there will be 3 or 4 stations, carving station with some sort of meat, fruit and cheese, one will be veggies, then selection of passed hot hors d’oeuvres. and maybe some desserts from pastiche. fab can also get us desserts if we get stuck.

Walkabout:
LeeAnn gave out a really awesome letter to the artists on the list with a great map to make sure everyone who wanted to be on it is on it.
The trolley map rules!

Volunteers:
music at the wharf is starting to come together from 1 - 6pm.
we’re looking for vendors to have food/beverages down there.
we always need more volunteers!

artist’s studios open 11-5? that’s an awful long time. no, here’s the latest breakdown in times:

businesses 11-5
artists 12-5
taste of warren 12 - 3
music on the wharf 1 - 7 (6?)
posters will be with the footprints and the seussian poem with the above info
postcard will be same as poster except without the poem. info on the back as well.

it would be cool if we could have footprints on the sidewalk. put them in front of your own business/studio to show participation instead of balloons. Marilyn is looking into spray chalk and footprint outlines. much better than balloons!

newspapers that we at least have press releases in? Elizabeth has a pretty comprehensive list. we should send to fall river herald as well. pat will send posters to libraries. we will discuss advertising opportunities at the october meeting. maybe that is a bit late.

perhaps we should have another meeting after the fundraiser to discuss finances and advertising opportunities.

holiday festival: if anyone has any ideas for holiday festival contact marilyn. fireworks after at the town hall.

we can’t stress enough how much we need to sell tickets to the fundraiser!

Discover Warren General Meeting 8.2.07

welcome!

Our VP Pat Meus has returned to california and can’t be vp anymore
our president Jen Vincent has had a career change and her schedule does not work out for meetings anymore

Keri will act as a meeting runner and liason for the organization until the walkabout happens and then in the meantime
in september we can come up with nominations and an election after the walkabout.

walkabout fundraiser thurs sept 20th aboard the harbor queen
passed hor d’ouevres, and a cash bar
surprise entertainment
raffle & silent auction and possible live auction
we need volunteers to help fundraiser go smoothly
people to sell raffle tickets
selling the boat tickets
boat holds max 130, we really want to sell 120 tickets
tickets are signed out by number in batches of 10. we need to sell the tickets up until 10 days in advance
we need to put down our deposit on the 10th of september and the full payment 10 days before the cruise
we need raffle and silent auction items: please donate!!!

Walkabout sun oct 21st
we’re doing artist open studios, we’ve already had a lot more communication with the artist community
leeann has been acting as our liason with the artist community and is working on a beautiful map
hopefully we’ll have a lot more artist participation
if you hear of any new artists please let Keri/Paula/Kim know so we can get them involved
taste of warren will happen as usual
it’s getting bigger and bigger and we want to make sure that we get folks down to water street as well.
trolley will happen as usual
we’d like to have a music event as well, so we’re looking for volunteers to get that rolling
where to have it? town dock? india’s patio?
we should go before the town council and ask for permission to use the facilities so the insurance covers everything
paula will call and get us on the agenda for the town council
parking - can we get free parking down at monarch? get some signs around for parking. maybe have people park at burr’s hill park
and have the trolley go all the way there.
t-shirts? are we going to try to do that again? no- we still have a lot of discover warren t-shirts we should talk to Karen about using the
image from the 04 walkabout for posters and t-shirts.
postcards to distribute at other artists walks perhaps we can also distribute In Warren
it would be great if 2nd story would lend us their mailing list and we could we can use the bella yarns mailing list as well.
last year we had bristol/warren highschool artists display at the mill, this time we’d like to try to get barrington high involved as well
we should chat with lauren re bristol/warren high artists

Keri had hoped to put together a place where all the discover warren SWAG will live so it’s not scattered all over town. the t-shirts have been sold
at the farmers market, jen has them, so we should try to get hold of where they are living. There is room down in the DISH basement, we can store
the discover warren stuff there.

paula brought up should we have a tax id number? for purchasing. we’re thinking we need to wait until we get a bit bigger.

Betty - rhode island monthly has a holiday book that comes out if people are interested in putting in an ad she has the information.

245 1972 marilyn holiday festival contact

Greetings! Upcoming Meetings and Events

Greetings to all in the Discover Warren Community. We hope you are enjoying a healthy and prosperous summer.

Here is an update on meetings and events coming up over the next few months.

General Meetings for 2007

Thursday August 2nd, 2007, 9:15 AM at East Bay Chamber of Commerce (EBCC)
Agenda - Walkabout Fund Raiser
Thursday September 6th, 2007, 9:15 AM at EBCC
Agenda - Walkabout and Walkabout Fundraiser
Thursday October 4th, 2007 9:15 AM at EBCC
Agenda - Walkabout, Advertising and more…
Thursday November 1st, 2007, 9:15 AM at EBCC
Agenda - Walkabout wrap up, Holiday Festival information
Thursday December 6th, 9:15 AM at EBCC
Agenda - Holiday Festival update, 2008 Planning

Events
Walkabout Fundraiser Thursday September 20th, 7-10 PM
Harbor Queen Cruise, tickets $50, will be available to buy and sell at the August 2nd General Meeting
Walkabout Sunday, October 21st, 11 AM - 5 PM
Free Trolley 12 - 4 PM, Taste of Warren 12 - 3 PM, Artists Open Studios, Music??
Holiday Festival Friday evening Nov. 23rd and Saturday morning Nov. 24th

We hope to see as many of you as possible at th egeneral meetings. There is plenty to do and all levels of participation are truly appreciated, from offereing an idea or an opinion to taking on an entire project. As always, we need volunteers for the Fundraiser, the Walkabout and the Holiday Festival. We are also looking for raffle and silent auction items for the Fundraiser.

Questions, comments, or offerings, please contact Walkabout and Fundraiser events chairpersons Keri Cronin (DISH) 247-7705 or Paula Silva 996-0855. Holiday Festival Chairpersons Marilyn Mathison, Julie Blount and Lisa Andrade.

If you cannot attend a meeting, check the Discover Warren website for minutes and important information. www.DiscoverWarren.com

See you soon!

Keri and Paula

discover warren meeting minutes 7.12.07

discover warren 7/12/07

waiting to talk about the bay queen cruise fundraiser possibly next week.

20th or 27th of september are the possible dates.

~$50-$55 per person, cash bar.

perhaps we could get entertainment to come with the cruise.
the chamber is having the ocean state follies.

there have been vast improvements in the quality of food and beverage on the bay queen
so we may have less organization to do as far as food.

the question is whether or not we want the full boat or half the boat. chamber gave
discount for buying a whole table. which might be a good idea for us as well.

walkabout:
choose a series of meetings (dates) so we can send out a letter to the public about when
we’re meeting and what we’ll be talking about.

also to let them know what the fundraiser is and when it is.

monthly meeting schedule: thursdays 9:15am at the chamber
august 2nd
september 6th
october 4th
nov 1st
december 6th

fundraiser: sept 20th or 27th

executive board meeting july 25th 6:00pm at Muse

discover warren may want to consider to getting a merchant services account so
we can accept credit cards for the fundraiser/t-shirts/etc.

in warren update:
jen is hitting the pavement getting people to sign up to advertise in the guide.
lots of new people and a lot of focus on the arts in town and the hidden gems.
getting some health and wellness folks as well. we’ll have an index in the back
broken down by category for folks who can’t afford/don’t want a full ad.

January 4, 2007

The meeting minutes will be updated by the new secretary after the election.